Skip to main content

Payroll and Timekeeping

Ecotime  Information

Ecotime has been adopted to replace MyTime for time reporting and approval. Roll out of the new system will happen in waves between February 23 and June 1, 2020 per this schedule (as of 1/13/20).

  • An important note for biweekly non-exempt paid employees: Non-exempt staff will begin reporting hours worked in addition to vacation, sick and other approved time away from work. Hours worked must be recorded and saved by your payroll reporting date or you will not be paid. Hours worked must be reported by each bi-weekly reporting date or they will not be paid.
  • An important note for all employees that accrue leave: Leave balances will read "0" from the date you start to use Ecotime up to the regular monthly LASR update.

In-person and online Ecotime training will be available the week of February 3, 2020. Get started by reviewing these User Guides and adding WalkMe to your browser.

MyTime Reporting

All biweekly and monthly paid employees submit time for approval through the MyTime website.

Visit MyTime Entry Overview for the link to login, and view instructions for employee entry and supervisor time approval.

There will be a delay in reporting of leave used or additional hours worked if your time is not submitted by the due date.

Contact your timekeeper if you receive an error while trying to enter time.

Exempt and Non-Exempt Employee

Your payroll title determines how you will report time. Employees are classified as EXEMPT or NON-EXEMPT according to the Fair Labor Standards Act (FLSA), which governs minimum wage and overtime rules.
  • Exempt
    The workweek for a full-time exempt employee is generally 40 hours, although greater emphasis is placed on meeting the responsibilities assigned rather than on working a specified number of hours. During the workweek, you are expected to work your regular schedule and to be available as business requires. You're paid an established salary and do not receive overtime pay or compensatory time off. Your pay schedule is monthly, on the first of each month.
    Vacation and sick leave are reported in full work day increments, partial days of leave are not reported. No leave is reported if any time is worked during the day.
  • Non-Exempt
    The regular number of hours worked by a full-time, non-exempt employee is 40 hours in a workweek. Working additional hours beyond your regular number of hours per day or in a week is subject to overtime. Your pay schedule is biweekly per the Payroll Calendar below.
    Vacation and sick leave are reported in 15 minute increments.

Overtime and Compensatory Time

Only non-exempt (biweekly paid) employees are eligible to earn overtime or comp time. For compensation purposes, overtime is time worked that exceeds 8 hours per day or 40 hours per week.

Additional hours must be pre-approved by your supervisor, but if additional hours are worked they must be paid even if they weren't pre-approved. Additional hours are reported in 15 minute increments.

All non-exempt employees elect to receive paid overtime or comp time during onboarding on their first day of work. Annually in June, all union represented non-exempt employees may update their election. Your HR Representative will send the annual notification and election form.

Non-union represented (policy covered) non-exempt employees may update their election at any time.

Instructions on reporting overtime in MyTime.

Jury Duty Pay

Exempt employees receive administrative leave with pay for work days spent on jury duty, not to exceed the pay for your normal workday and workweek.

Non-exempt career employees receive administrative leave with pay for actual time spent on jury duty and in related travel, not to exceed the pay for your normal workday and workweek.

Jury duty service is reported in MyTime by selecting the service day(s) and selecting Type - 'Jury Duty'.
After you return from jury duty send your proof of attendance to your timekeeper.

Payroll Calendar

The current payroll calendar shows biweekly pay period end dates, biweekly and monthly pay dates, and campus holidays. Future and past calendars can also be found here.

Our campus provides 13 paid holidays for eligible employees. Eligible employees that work less than full time will be paid in accordance with their regularly scheduled hours.

Your timekeeper usually emails courtesy biweekly and monthly time reminders. In the event a courtesy reminder is not sent, employees are responsible for submitting their time by the due date. Contact your timekeeper if you are not receiving the reminders.

Payroll Direct Deposit

Payroll direct deposit to your designated bank account is highly encouraged. You can setup and change direct deposit at any time by following these instructions

With direct deposit you can view your earning statement online by logging into At Your Service Online and following these instructions.

If you receive a paper check it will be sent in campus mail to your campus mail code, to arrive on the scheduled pay date. A paystub will be included with the check.

Please note - enrolling in Disbursements direct deposit is separate from Payroll direct deposit.

Sick Leave Accrual and Use

Information regarding factored accrual of Sick/Bereavement Leave is based on the number of working hours (or pay periods) in a month.

You may use up to, but not more than, the accrued sick hours on your most recent Leave Activity Summary Report (LASR). The LASR updates at the beginning of every month with the accruals from the previous month.

Vacation Leave Accrual and Use

Information regarding factored accrual of vacation leave is based on type of appointment, years of qualified service, and number of working hours (or pay periods) in a month.

You must have supervisor approval prior to using vacation leave.

You may use up to, but not more than, the accrued vacation hours on your most recent Leave Activity Summary Report (LASR). The LASR updates at the beginning of every month with the accruals from the previous month.

Looking for More Payroll and Timekeeping Resources?

How to find your W-2 tax form

Overtime and Comp time for eligible non-exempt employees

Information regarding the Catastrophic Leave Program

Information regarding the Public Service Loan Forgiveness Program

How to calculate and update your W-4 tax withholding